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Job description

To be an active member of the General Assembly’s staff team, contributing to the effective administration of its functions. To provide administrative support to the Safeguarding Department staff team, and Safeguarding Development Committee in a manner in keeping with the Christian ethos of the Presbyterian Church in Ireland. Please see employer website for full job details & person specification.

Responsibilities

• To be a counter signatory with Access NI
• To process Access NI applications and NVB Checks for the Presbyterian Church in Ireland, its associated bodies and organisations in line with safeguarding policies
• To be responsible for the maintenance of the record management system for vetting record checks for the denomination
• Liaise with Umbrella Groups in processing their Access NI applications and provide related advice
• Keep up to date with changes to policies around Access NI and NVB and ensure these are communicated with line management
• Manage outcomes from criminal record checks in line with the PCI safeguarding policy
• Manage training requests across the domination
• Liaise with volunteer trainers and congregational representatives to organise training sessions
• Maintain central training database
• Produce annual statistical information
• Carry out administrative changes in programme resources, e.g. presentations, pocket guides and forms
• Be responsible for the administration of safe churches and maintenance of records management system for the same
• To carry out all clerical duties, management of calls and email communications. (Duties may include word processing, filing, photocopying, distribution of post, and organising meetings when required as part of the Safeguarding Department admin team)
• Be part of a team that manages first contact for safeguarding queries and escalate appropriately
• Produce reports and statistics for various Committees, Panels, Director and Councils when required
• Attend and participate in Safeguarding Department team meetings
• Participate actively in own supervision
• Support the Safeguarding Lead with administration tasks as they arise, and undertake any other duties of the post

Skills and Qualifications

Essential Skills

• Minimum of 5 GCSEs (grades A-C) including English Language and Maths or equivalent qualifications
• OCR (RSA) Stage II Word Processing or equivalent in competence or qualifications
• Proficient in the use of Microsoft Word, Excel, Outlook, PowerPoint and Access
• One-year experience of administrative work
• Experience of creating and maintaining filing systems and databases
• Experience of answering customer queries - ideally in person, on the phone and via email/letters
• Experience of dealing with sensitive/confidential matters and awareness of the importance of data protection
• All applicants must be willing to work within the Christian ethos of the Presbyterian Church in Ireland

Further Information

We are an equal opportunities employer.