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Job description

Applications are invited for the following 1 full-time post 3-year fixed term contract. Job Summary: Provide high quality routine administrative support ensuring the effective operation of systems and procedures including the maintenance of all files and correspondence as necessary. Manage the diary, room bookings and set up meeting on behalf of the Derry Federation. Act as the first point of contact in respect of telephone enquiries and provide advice where appropriate. Provide general office/secretarial duties when required, including typing, answering the telephone, photocopying, filing and other duties. Maintain supplies inventory by checking stock to determine inventory level anticipating needed supplies, placing and expediting orders for supplies verifying receipt of supplies. Effectively prepare reports, documents, and proposals for senior staff within the Federation as well as supplying advice and assistance as required. Full Job Description can be obtained via our website: www.westernfsu.com

Responsibilities

• Act as receptionist for Derry offices, managing front desk operations, such as greeting visitors, answering phones, and directing inquiries. Full Job Description available via our website.
• Assist in the administration and implementation of administrative and financial systems within the FSU.
• Suggest and implement changes or improvements to increase accuracy, efficiency, and cost reduction.
• To work with minimal supervision in the completion of organisational Gant chart activities, fully utilising own initiative in the completion of all tasks.

Skills and Qualifications

Essential Skills

• Five GCSE's including GCSE English Language and GCSE Maths (Grades A to C) OR equivalent qualification and be able to clearly demonstrate 12 months relevant administrative experience.
• OR Alternatively, consideration will be given to applicants who do not possess the required educational qualifications outlined above but can clearly demonstrate a minimum of 3 years relevant administrative experience.
• 12 Months experience working with Microsoft Office or similar to produce letters, reports, and presentations.

Further Information

Location: Unit 7 Glenaden Complex, Altnagelvin industrial Estate, Derry/Londonderry. Applicant information pack which includes full Job Description can be obtained via our website: www.westernfsu.com or by emailing hr@westernfsu.co.uk