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Job description

The Administration/Facilities Manager will provide and maintain an efficient administrative management service for Aisling Centre team and provide building facility management. The role includes the organisation and co-ordination of office systems and procedures, overseeing day-to day facilitates operations, and utilising leadership and team working skills to maintain a pleasant work environment while ensuring high levels of organisational effectiveness and accountability.

Responsibilities

• Act as liaison officer between Aisling Centre and their IT management company.
• Develop a working knowledge of the roles of Finance Administrator, Receptionist and Appointments Secretary.
• Work with the Service Director and Finance Administrator to maintain financial management systems ensuring accurate and timely reporting to facilitate funder returns and monthly management information.
• Manage Reception, organising rotas and ensuring highest level of client service.
• Oversee Room hire, licensing agreements and liaising with tenants.
• Set up facilities for external and internal meetings (this will include lifting and carrying tables, chairs etc).
• Organise and supervise upkeep of building - cleaning, preventative maintenance, servicing of equipment, minor works/renovations.

Skills and Qualifications

Essential Skills

• A qualification in Health and Safety and 5 GCSE (or equivalent) to include English Language (minimum grade ‘C’ or equivalent) and 3 years’ full-time equivalent experience managing a busy demanding office environment OR
• A 3rd Level qualification in business studies, administration management or equivalent plus GCSE Maths and English (minimum grade ‘C’ or equivalent) and at least 5 years’ full-time equivalent experience working within a busy office environment.

Further Information

For full list of responsibilities, essential & desirable skills, please see Candidate Information Pack on employer's website by following https://theaislingcentre.com/jobs/ or on request from info@theaislingcentre.com