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Job description

A well-established and growing professional services organisation is seeking an Administrator / Receptionist to provide maternity cover within its busy office. This is an excellent opportunity for an experienced administrator who enjoys being the first point of contact for customers and visitors while providing essential administrative support to a busy team. The successful candidate will play a key role in ensuring the smooth day-to-day running of the office and maintaining a professional and welcoming environment. Contract: Fixed-Term Maternity Cover (October 2026 to September 2027).

Responsibilities

• Answering incoming telephone calls and managing the company switchboard.
• Greeting visitors and clients in a professional and friendly manner.
• Monitoring and responding to emails as required.
• Managing incoming and outgoing post and deliveries.
• Maintaining accurate electronic and paper-based filing systems.
• Preparing correspondence, reports and documents using Microsoft Office.
• Supporting the wider team with general administrative duties.
• Scheduling meetings and managing meeting room bookings.
• Ordering and maintaining office supplies.
• Assisting with data entry and record management.
• Undertaking other ad hoc administrative tasks as required.

Skills and Qualifications

Essential Skills

• Previous experience in an administrative, receptionist or office support role.
• Proficiency in Microsoft Office applications including Word, Excel, Outlook and Teams.
• Excellent communication skills.
• Ability to use the telephone.
• Ability to work independently and as part of a team.

Further Information

What's on Offer: Long-term maternity cover contract until September 2027. Supportive and friendly office environment. Opportunity to gain experience within a professional and technical business.