Killyhevlin Hotel

Employer Location: Fermanagh
Phone Number: 02866323481
Email: hr@killyhevlin.com
Web: www.killyhevlin.com

Job description

We are seeking an experienced HR and Payroll Administrator to take responsibility for day-to-day HR general duties and the processing of our fortnightly payroll, track holidays/SSP/SMP, enrol new employees, process P45s, pensions and liaise with management and staff in collaboration with the Accounts and HR Managers. The role will include providing full HR advice and support to managers, supervisors and staff in line with Killyhevlin policies, procedures and legal requirements, providing an administrative role, ensuring the smooth running of the HR/ payroll function, dealing with enquiries and reporting to the GM as necessary.

Responsibilities

• Ensuring new starts are registered on the facial recognition clocking system & fully inducted on how the clocking system, rotas and payments operate, ensuring any starter information and ID is collected and recorded appropriately.
• Track, advise and authorise holiday entitlement for employees
• Ensure fortnightly hours are recorded on staff timesheets in preparation for payroll processing and track any anomalies
• Monitor aspects of employee performance e.g., attendance and sickness
• Liaise with relevant managers for any missed clockings, holidays, sick days, maternity/ paternity
• Gather and input essential data including starters, leavers, sickness, overtime and expenses claims.
• Respond to staff queries professionally.
• Assist with the operation & management of the Workflow Infinity App.
• Input information onto Sage Payroll
• Go through all timesheets updating holiday entitlements
• Process and print any p45’s
• Process Pension payments
• Actively participate in recruitment and selection in conjunction with departmental managers
• Actively deliver induction and onboarding to new recruits.
• Assist and ensure all paperwork for employees is up to date including contracts, handbook issued, etc
• Assist managers to complete annual appraisals and or quarterly job chats
• Assist to complete a companywide training needs analysis and develop an appropriate inclusive training programme and to be implemented in conjunction with departmental managers while ensuring the business remains operational.
• Assist, advise and handle disciplinary procedures and formal grievances in conjunction with departmental managers.
• Review and ensure company policies and procedures comply with employment regulations
• Respond to staff queries professionally.
• To retain the Investors in People award.
• Assist extract information and compile reports as required and assist prepare and provide reports as necessary to GM on request
• In addition to the above duties, you may be required from time to time, at the discretion of management, to complete other duties considered to be within your capabilities.

Skills and Qualifications

Essential Skills

• Hospitality background
• Payroll processing expertise and compliance
• Numerical proficiency and date entry expertise
• Minimum 2 years of HR and Payroll working experience
• CIPD: CIPD L5 HR Management or relevant HR industry recognised equivalent (consideration may be given to candidates working towards this award)
• Associate CIPD or MCIPD membership
• Relevant payroll experience
• Working knowledge of relevant computer systems and software programs e.g., Sage/ Workflow Infinity
• A solid understanding of the key principles of employment law
• Professional communication skills
• Decision making skills and ability to be confidential.
• Time management skills, flexibility, prioritisation under pressure and ability to multitask

Desirable Skills

• Continuous improvement mindset to enhance HR & Payroll processes
• Experience of system optimisation and reducing manual/ paperwork
• Previous experience working in payroll and HR for more than two years.
• A certified Trainer and/ or Group Trainer.
• HR related degree: Bachelor’s degree in Human Resources or Business Management, Master’s degree in Human Resource Management.
• Passion for HR

Further Information

We supply uniform, meal on duty, on-the-job & essential product training, free, secure staff car parking, employee of the month award, staff discounts. Work Time: based on 3 shifts out 7 weekly with flexibility to meet the demands of the role No staff accommodation is available. Evidence required of Right to Work in UK/NI & Immigration Status (SHARE CODE). Applicants are required to have a National Insurance Number prior to applying. Applicants are required to have fully photographic ID - passport will be acceptable. Applicants are required to have a bank/savings account prior to applying (wages are paid directly into the given account fortnightly). We are an Equal Opportunities Employer. We are an Investors in People company.