---

Job description

Paul Boggs MLA is recruiting a full time Constituency Office Manager. This role is based in the MLA's Constituency Office in Strabane but may require travel throughout the MLA's Constituency of West Tyrone.

Responsibilities

• Contributing to strategic planning
• Developing and implementing office systems/procedures
• Responsibility for ensuring that office is fully equipped
• Managing the office team, ensuring accurate personnel records are kept and notifying HR of contractual changes as necessary
• Responsibility for staff training and recruitment
• Responsibility for managing all aspects of budget and contracts, keeping the Member informed of all relevant financial matter
• Responsibility for efficient data and file management to comply with Data Protection
• Monitoring Assembly legislation and debates
• Maintaining up-to-date knowledge of relevant legislation
• Overall management of the Member's diary commitments, delegating tasks to others as appropriate
• Planning and organising events
• Assisting MLA in preparing for visits, events, questions and motions.
• Providing secretarial support for meetings as required
• Building relationships with business, community and other groups in constituency
• Liaising with groups within the constituency and the general public on the Member's behalf as necessary
• Responding to correspondence and enquiries from constituents, the media, lobbyists and pressure groups
• Dealing with complex queries and complaints on Member's behalf, including drafting and signing letters
• Gathering relevant information to resolve or progress cases
• Liaising with Government agencies, voluntary sector and others to resolve constituency matters
• Attending surgeries, tribunals and meetings as appropriate
• Ensuring all casework is logged; monitoring progress and ensuring all identified actions are taken
• Ensuring that enquiries are dealt with sensitively and confidentially
• Other duties as required in support of the MLA carrying out their Assembly duties

Skills and Qualifications

Essential Skills

• Degree (or equivalent qualification) and 2 year’s recent experience of working in a similar role or 4 years’ recent experience working in a similar position. (Recent experience is within the past 5 years)
• Proven experience within your employment of liaising with Government agencies / voluntary sector or others to resolve issues
• Well-developed leadership qualities
• Proven negotiation skills
• Excellent presentation skills
• Excellent knowledge of the political landscape
• Excellent knowledge of the MLA’s constituency
• Full driving licence and access to a car. This will be waived in the case of a successful candidate who has a disability which prohibits them from driving but who is able to organise suitable alternatives.

Desirable Skills

• A working knowledge of Gaeilge

Further Information

CVs will not be accepted. Completed application forms must be returned to paul.boggs@mla.niassembly.gov.uk by the stated closing date and time.