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Job description

To provide support to the Executive Team in an efficient, effective and high quality manner and to act as a conduit amongst senior management team staff. The post holder will be accountable to Executive Team while reporting to the Business Support Manager and will be responsible for the coordination of their workload, and for ensuring necessary follow up action and deadlines are met.

Responsibilities

• Responsible for the organization and provision of personal assistant duties and support to the Executive Team. This will include, diary management, dictation, minute taking, word processing, mail management, file maintenance.
• Establishment of office procedures and the creation of a filing system for the office in line with Records Management requirements.
• Responsible for initiating and follow up action arising from various meetings arranged by the Executive Team.

Skills and Qualifications

Essential Skills

• HNC / HND or equivalent / higher qualification in an administrative related field AND 2 years’ experience in a clerical / administrative role OR 4 GCSEs at Grades A-C / 4-9 including English or English Language (excluding English Literature) and
• (cont) Math or equivalent / higher qualification AND 3 years’ experience in a clerical / administrative role OR At least 3 years’ experience as a personal assistant/secretary to include experience of diary management, servicing meetings
• (cont) AND Hold RSA Stage 2 Typing and/or Audio Typing or 12 months typing experience, to include the use of Microsoft packages (Eg Word, Excel), typing of reports, formatting & circulation of correspondence.

Desirable Skills

• The ability to support the team through complex issues.
• The ability to priorities emerging issues.

Further Information

Location: Trust Headquarters