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Job description

To supervise pupils during designated study periods and maintain an environment conducive to effective learning whilst providing financial and administrative support to the College, with particular responsibility for accounts payable activities. Please see employer website for full job details & person specification.

Responsibilities

• Supervise Sixth Form and Junior pupils during designated study periods. Maintain a quiet, orderly, and productive study environment.
• Take accurate attendance registers at the beginning of each study session. Monitor attendance, punctuality, and student engagement. Promote and enforce expectations regarding behaviour and conduct.
• Monitor and manage pupil sign-in and sign-out procedures. Oversee appropriate pupil movement within the College. Monitor the appropriate use of mobile phones and ICT equipment.
• Manage the issue, return and charging of study centre laptops. Ensure pupils comply with study centre rules and procedures. Undertake regular supervision and monitoring of study areas.
• Refer concerns relating to attendance, behaviour, welfare or safeguarding through appropriate procedures. Assist with examination invigilation and other supervision duties as required.
• Foster positive relationships with pupils whilst maintaining professional boundaries.
• Support the day-to-day operation of the Finance department. Process purchase requisitions, supplier invoices, and credit notes accurately and within required timescales.
• Match invoices and supporting documentation and ensure appropriate authorisation has been obtained in accordance with the School's Financial Procedures Manual.
• Maintain accurate financial and creditor records within the Financial Management System (FMS).
• Reconcile supplier statements and investigate discrepancies, taking appropriate action to resolve outstanding issues. Liaise with suppliers and staff regarding invoice and payment queries.
• Assist with the preparation of supplier payment runs. Maintain financial records and supporting documentation to audit standard.
• Support procurement and purchasing processes, ensuring compliance with the School's Financial Procedures Manual and relevant procurement requirements.
• Prepare VAT claims, supporting schedules and VAT reconciliations, ensuring transactions are accurately recorded and supported for review and approval in accordance with the School's Financial Procedures Manual.
• Prepare and process financial journals and account reconciliations as required, maintaining appropriate supporting documentation.
• Assist with financial reporting, month-end procedures, year-end procedures, and audit preparation. Contribute to the continuous improvement of finance and administrative processes.
• Carry out all financial duties in accordance with the School's Financial Procedures Manual, Scheme of Delegation and any other relevant financial policies and procedures.
• Provide administrative support to the Finance Department and wider administration team. Prepare routine correspondence, reports, and documentation
• Maintain accurate electronic and paper-based records. Respond appropriately to telephone, email, and face-to-face enquiries. Operate ICT systems in accordance with procedures.
• Undertake other duties commensurate with the grade of the post.

Skills and Qualifications

Essential Skills

• Applicants must possess: A minimum of 5 GCSEs (or equivalent), including English Language and Mathematics at Grade C or above. And An Accounting Technician (Level 4) qualification.
• Or Relevant experience in accounts payable, finance administration, bookkeeping or a similar financial role.
• Applicants must demonstrate: Experience of working with young people in an educational, youth work, training, or similar environment.
• Experience of supervising groups and maintaining appropriate standards of behaviour and engagement. Experience of accounts payable, finance administration, bookkeeping or a similar financial role.
• Experience of processing invoices and maintaining accurate financial records. Experience of using computerised financial or management information systems. Experience of using Microsoft Office applications, including Excel.
• Applicants must demonstrate: Ability to maintain a calm, orderly and productive learning environment. Organisational and time-management skills.
• Excellent attention to detail and numerical accuracy. Ability to maintain accurate financial and administrative records. Effective written and verbal communication skills.
• Ability to build and maintain positive working relationships with pupils, staff, and external stakeholders. Ability to work independently and as part of a team.
• Ability to maintain confidentiality and handle sensitive information appropriately. Good ICT skills.
• Applicants must demonstrate: A professional manner. Flexibility. Integrity and personal accountability.
• Commitment to safeguarding and promoting the welfare of children and young people. Commitment to supporting the ethos and values of the College.

Desirable Skills

• Knowledge of SIMS. Knowledge of FMS or other financial management systems. Experience of working within a post-primary school environment. Experience of supplier reconciliations and purchase ordering processes.
• Experience of procurement and purchasing procedures. Experience of supporting financial audits. First Aid qualification or willingness to undertake relevant training.

Further Information

Salary: £32,046 per annum pro rata. The Selection Panel reserves the right to apply enhanced criteria in order to facilitate a manageable shortlist. Please see school website (www.thornhillcollege.org.uk) for application pack, including application form, monitoring form, job description, person specification, general notes and guidance and school vision and aims. Completed application forms and monitoring forms should be returned electronically to thornhillposts144@c2kni.net by 12noon on Tuesday 20 October 2026.