Derg Valley Care Ltd

Employer Location: TYRONE
Phone Number: 02881670764
Email: kate@dergvalleycare.com

Job description

The Administrative Assistant will provide high-quality administrative, clerical, and logistical support to the Project Co-ordinator in the delivery of all funded projects. This role is key to ensuring the smooth day-to-day operation of the projects and adherence to funder requirements, including financial and compliance reporting, record-keeping, and stakeholder liaison.

Responsibilities

• Provide administrative support to the Project Co-ordinator and wider project team.
• Maintain accurate records of project activities, correspondence, and documentation.
• Assist in the preparation of project progress reports, claims, and evaluations. Produce a weekly /monthly bulletin of activities in the centre.
• Maintain financial records in line with funder and organisational guidelines. Assist with processing invoices, expense claims, procurement documentation, and timesheets.
• Act as a point of contact for project participants, partners, and funders as required. Assist in the promotion of project activities, events, and outcomes (e.g., through newsletters, social media, websites).
• Support the organisation and delivery of events, workshops, and community engagement activities.
• Assist in the collection input and collation of monitoring data, including participant forms and feedback.
• Help ensure all documentation is GDPR compliant and stored securely.
• Support the Project Co-ordinator in tracking project outputs, outcomes, and indicators.
• General Office Support. Maintain project filing systems, both electronic and paper-based.
• Provide general administrative support including photocopying, scanning, and ordering supplies.
• Contribute to a positive and collaborative team environment.

Skills and Qualifications

Essential Skills

• A business-related degree or 2 year’s experience as an administrative assistant or similar role.
• MS Excel skills.
• Social Media Skills.
• Organisational and time management skills.
• Attention to detail.

Further Information

Location - Derg Valley Care, Castlederg.