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Job description

To provide day-to-day leadership and co-ordination of the administrative functions within the Contracts and Social Care Procurement Department, ensuring effective work planning of Contracts Administrators and the delivery of efficient administrative business support services. The post holder will support contract management and governance functions by supporting with the preparation of service contracts with a range of provider organisations, the presentation of information on activities to monitor service contractual arrangements and the maintenance of accurate systems to enable the smooth running of the Department. The post holder will manage the co-ordination of information from internal and external sources, and produce reports, dashboards and collate intelligence to inform decision-making, escalation and service improvement. The role will also support the administration of provider correspondence, meetings, action tracking and Datix-related information, ensuring that departmental processes are consistent, accurate and compliant with information governance requirements.

Responsibilities

• Participate in and contribute to the preparation of policies and procedures relating to the regulation of contracts across all programmes of care.
• Coordinate and allocate day-to-day administrative workloads of Contracts Administrators to support business needs and departmental priorities
• Support the consistent application of administrative standards through the effective use of standard templates, trackers, checklists and records management processes
• Maintain accurate records relating to contract activity, provider documentation and governance processes

Skills and Qualifications

Essential Skills

• HNC HND or equivalent qualification in Business Administration, Management, Information Management or a related administrative field and 1 year's experience working within an administrative role. OR
• 4 GCSEs Grades A-C, including English Language and Mathematics (or equivalent qualification) and 2 years' experience working within an administrative role. 1 year of which must be at Band 3 level or equivalent OR
• 3 years’ experience working within an administrative role. 1 year of which must be at Band 3 level or equivalent
• And High level of IT literacy, including the use Microsoft Office including word, Excel and Outlook
• And Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment.
• This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by The Organisation which will permit them to carry out the duties of the post.

Desirable Skills

• 1 years’ experience working in an administration role in a Finance, contracts or information environment

Further Information

Location: Ulster Hospital, Kelly House (South Eastern Health & Social Care Trust)