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Job description

The post holder will have responsibility for coordinating and maintaining the storage database of all human sperm, eggs and embryos held under the Human Fertilisation and Embryology (HFEA) Licence within the Regional Fertility Centre. They will coordinate storage communication on the RFC patient portal, consent platform and any future systems introduced, in line with legal requirements set out by the HFEA. This will include the issue of all statutory notices and the follow up of HFEA consents issued to patients to ensure that they are completed in an accurate and timely manner. They will ensure that all storage and consent processes are delivered in compliance with HFEA legislation and Code of Practice, maintaining accurate, audit-ready records and supporting inspection and quality assurance activities. They will work independently within established policies and procedures, managing their own workload and prioritising tasks to meet statutory deadlines.

Responsibilities

• Maintain and coordinate the storage database and all associated patient records in line with HFEA requirements, meeting traceability requirements.
• Ensure all statutory notices are issued and monitored in line with current storage legislation.
• Monitor and track patient responses to storage communications, escalating non-responses where required.
• Ensure that patients complete and return the storage reply slip in a timely manner.

Skills and Qualifications

Essential Skills

• HNC HND or equivalent higher qualification in an administration related field AND 1 years’ experience in a clerical Administrative role at Band 3 or equivalent OR
• 4 GCSEs at Grades A C including English Language and Maths or equivalent higher qualification AND 2 years’ experience in a clerical administrative role at Band 3 or equivalent or
• 3 years’ experience in a clerical/ administrative role at Band 3 or equivalent.
• Experience in the use of Microsoft Office products including Word, Excel & PowerPoint.
• Previous working experience of Epic, NIECR, NIDIS previously H&C Web and other equivalent electronic platforms.

Desirable Skills

• Experience working with complex databases.
• Previous experience working in administration in a Healthcare Setting.

Further Information

Regional fertility centre.