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Job description

GRO is a public facing, office in the NICS, having overall responsibility for the registration of all births, deaths, marriages, civil partnerships and adoptions in Northern Ireland. The Project Manager, G7 role provides an opportunity to make a contribution to the support and delivery of vital public services in GRO as we set up a project to replace both of our internal IT systems: NIROS and GeNI. The Project Manager, G7, will head up and lead the IT Replacement project team for GRO. Please see employer website for full job details & person specification.

Responsibilities

• Establishing and leading the project to replace GRO IT systems. Developing and applying strong governance controls including Project Board Highlight Reports and Status Reports.
• Developing project plans to facilitate the allocation and monitoring of all activities and prioritisation of resources in line with key objectives.
• Develop and updating project documentation including the Requirements Specification, Business Cases, Contract Schedules, Project Strategies, DPIA etc.
• Overseeing the Project Team. Managing the outputs of the Project Team in line with the project resource plan. Reporting to the Deputy Registrar General weekly on all project deliverables and products.
• Managing the Gateway review process. Engaging with CPD on the procurement of a Supplier. Engaging with the selected Supplier.
• Developing Business Cases and implementing sound financial controls throughout the duration of the project. Overseeing and reviewing the development of individual Security Operating procedures.
• Liaising with internal stakeholders in preparation for change management in their business areas.
• Liaising with the existing Support and Maintenance Supplier in the exit management process to ensure a smooth transition between the current system to the new.
• Management and escalation of project risks, issues and dependencies. Delivery of the outcomes and benefits set out in the approved business case.
• Maintaining project delivery within agreed time, cost, scope and quality parameters. Ensuring appropriate business readiness and change arrangements are in place to support successful implementation.

Skills and Qualifications

Essential Skills

• Applicants must have, by the closing date for applications: A recognised Practitioner-level qualification in project or programme management, such as PRINCE2 Practitioner, MSP Practitioner or an equivalent qualification.
• And A minimum of 3 years’ experience of leading a project and managing & monitoring a budget of at least £5 million whilst applying the principles of good project management.
• Including effective prioritisation and management of resources, governance, business case development, and implementation delivery, to deliver against key organisational outcomes.
• And A minimum of 2 years’ experience of effective leadership in an area of strategic significance to your organisation; demonstrating your ability to set the strategic direction in your function.
• Improve the quality of the service and develop a high performing team or function to deliver key programme/project objectives in a complex and challenging environment.
• Strategic significance is defined as an area/function which is recognised in a business or corporate plan or strategy as being key to delivering the organisation’s objectives.
• Complex and challenging environment is defined as an organisation where a wide range of objectives have to be met within tight timescales with potentially competing stakeholder views.
• And A minimum of 2 years’ experience of developing and maintaining positive, collaborative partnerships and effectively engaging and managing a diverse range of internal/external stakeholders.

Further Information

Location: Colby House, Belfast. NICS Application form only, Vacancy closing date Friday 6th November 2026 at 12 noon. Applications from Protestants, females, young people (people under the age of 35), people with a disability and people from minority ethnic communities are particularly welcomed for this post. The Northern Ireland Civil Service is an Equal Opportunities Employer. All applications for employment are considered strictly on the basis of merit.