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Job description

The post holder will work within a Portfolio management office that supports the areas of Infrastructure, Operations and Programme. The support will be a mixture of business-as-usual activities and supporting the delivery of various ICT programmes and projects. The post holder will form part of a team that provides support in relation to governance, finance, quality, risk management, contracts and procurement, resource and workforce planning, budget management, change management, project management, accommodation support, training & development, PPM systems admin and reporting of PMO services.

Responsibilities

• Support the day-to-day resource, finance, purchasing and procurement functions ensuring payments, and financial deadlines are achieved.
• Provide direction, financial expertise and feedback to Portfolio Office Staff and key stakeholders.
• Analyse financial data for resource, finance, purchasing and procurement information and produce monthly/quarterly/annually reports for key stakeholders.
• Reconcile and analyse monthly resource, finance, purchasing and procurement reports and make recommendations where appropriate to the BSO accountant on general ledger adjustments/ prepayments and accruals to contribute into the management accounts.
• Support in the development of year end accruals to assist budget managers in effective budget management and meet end of year financial deadlines.
• Analyse financial expenditure and provide feedback to the Capital Finance team on assets for input to the asset register.
• Analyse resource financial expenditure and provide feedback to the Resource Finance Management Team for input to the Salary and Workforce Models.
• Maintain the Salary, Workforce, Purchasing, Contract and Financial Systems and Models ensuring all movements are recorded and reviewed where necessary.
• Support stakeholders in the recharging to ITS customers.
• Participate in the procurement, monitoring and review of support contracts and service level agreements for ICT solutions and services ensuring Value for Money is achieved whilst complying with relevant procurement standards.
• Support the Review contract documentation on a quarterly basis to identify financial savings for reinvestment.
• Support and participate in benchmarking initiatives as appropriate.
• Support and maintain Portfolio Management Office structures, processes, templates, and standards to ensure the effective delivery and control of all Programmes, Projects and BAU activities.
• Undertake any other duties appropriate to the grade that may be assigned from time to time by senior officers.

Skills and Qualifications

Essential Skills

• A university degree or relevant professional qualification and 1 year’s relevant experience in Payroll/Finance.
• Or HNC / HND or equivalent / higher qualification and 2 years relevant experience in Payroll/Finance.
• Or 4 years relevant experience in Payroll/Finance.
• Relevant experience is defined as providing or supporting Programmes and Projects in a business environment. A business environment in this context includes areas such as Programme/Project Office, service delivery, communications, finance etc.
• An ability to meet competing deadlines, work simultaneously on multiple tasks.
• Communication skills, both orally and in writing.
• Ability to work as an effective member of a team including managing the work of others.
• Proven ability to communicate effectively, both orally and in writing (as appropriate to meet the needs of the post in full), and to establish professional relationships.
• Proven ability to use own initiative and to work with minimum supervision.
• Ability to undertake detailed investigations, analyse complex data, present results in an appropriate manner and make sound recommendations.
• Ability to work accurately, demonstrate attention to detail and prioritise and organize workload.

Further Information

The post holder will have a culture of team working, continuous improvement, innovation, and the ability to prioritise tasks.