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Job description

Provide day to day administrative, clerical functions and support services for the Community Development Section, which includes administrative functions in relation to Grant Aid, Good Relations, Community Planning and Neighbourhood renewal processes.

Responsibilities

• Provide support and maintain a diverse range of confidential customer focused administrative processes and procedures in the delivery of the administration function within Community Development.
• Deal with enquiries regarding Community Development from statutory bodies and other stakeholders.
• Maintain the Community Development database and voluntary directory contact list.
• Provide secretarial support at Grant Aid assessment and review panel meetings.
• Provide administrative support in processing Funding Applications in accordance with performance indicators as set out by external funding bodies and vouching same.
• Assist with the processing of all invoices and grant aid claims in accordance with the Councils financial management procedures.
• Develop, maintain and report in accordance with administrative procedures, to ensure Grant Aid budgets are monitored and drawdowns are actioned within specified timeframes.
• Prepare agenda and take minutes of meetings, identify action points and circulate within agreed timeframe.
• Process the section’s incoming and outgoing mail including recording and distribution of same.
• Provide administrative support within all sections of the Health and Community Directorate as and when required.
• Participate in and ensure compliance with all Council policies and procedures and operate within the highest standards of personal behaviour which reflect the core values of the organisation.
• Ensure full compliance with Health and Safety requirements and legislation in accordance with Council’s Policies and Procedures.
• Comply with and actively promote the Council’s policies and procedures on all aspects of equality.
• Undertake any other duties appropriate to scale, which may be required from time to time.

Skills and Qualifications

Essential Skills

• Minimum of 5 GCSE’s at Grade C or above to include Maths and English, or equivalent level of qualification.
• A minimum of one years’ experience within an administrative environment. This experience must include the following:
• Dealing with members of the public and responding to enquiries from a range of stakeholders. Maintenance of administrative and information systems.
• Data input and retrieval, Processing invoices & keeping financial records.
• Working knowledge and application of Microsoft Office packages to include word, excel and using emails and internet.
• Working knowledge and application of data protection legislation.

Further Information

Salary - Scale 4 (SCP 10 - 14 ) £27,694 - £29,540 pro rata.