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Job description

To supervise and manage the Study Hall, ensuring a safe, orderly and productive learning environment for students. To provide effective administrative support, including support for facilities management, maintenance administration, health and safety compliance, asset management, audit governance and operational record keeping.

Responsibilities

• Study Hall Supervision:
• Supervise students during allocated Study Hall sessions.
• Ensure an appropriate atmosphere conducive to study and independent learning.
• Monitor attendance and punctuality of students attending Study Hall.
• Record and report student behaviour concerns in accordance with procedures.
• Promote positive behaviour and reinforce College expectations.
• Support students in remaining focused and engaged during study periods.
• Refer safeguarding, welfare or behavioural concerns to appropriate staff.
• Ensure the safety and wellbeing of students at all times.
• Maintain accurate records relating to Study Hall attendance and incidents.
• Assist with examination supervision and invigilation as required.
• Administrative Support:
• Provide administrative support to the Office Manager, General Manager and senior staff.
• Produce correspondence, reports, spreadsheets and other documentation.
• Maintain accurate electronic and paper filing systems.
• Process, update and maintain records using management systems.
• Respond to routine enquiries from staff, parents, contractors and external agencies.
• Assist with minute-taking and administrative support for meetings when required.
• Support the administration of events, activities and operational projects.
• Maintenance and Facilities Administration:
• Maintain records relating to planned preventative maintenance programmes.
• Monitor maintenance requests and maintain records of repairs and completed works.
• Assist in obtaining quotations and maintaining procurement documentation.
• Monitor servicing schedules for equipment and facilities.
• Maintain records relating to statutory inspections and compliance checks.
• Support the management of contractor documentation including insurance certificates, qualifications and risk assessments.
• Assist in co-ordinating access arrangements for maintenance contractors.
• Escalate maintenance issues requiring urgent attention.
• Health and Safety Compliance:
• Assist in maintaining health and safety records.
• Support the administration of risk assessments and associated documentation.
• Maintain records of mandatory compliance requirements.
• Record and track actions arising from health and safety audits and inspections.
• Support implementation of health and safety procedures and policies.
• Promote safe working practices throughout the College.
• Audit Governance:
• Assist in undertaking periodic checks of assets and equipment.
• Support preparation of documentation required for internal and external audits.
• Support implementation of recommendations arising from audit reviews.
• General Responsibilities:
• Maintain confidentiality in all aspects of the role.
• Comply with the College's safeguarding, child protection, health and safety, GDPR and equality policies.
• Participate in training and professional development activities.
• Attend meetings as required.
• Undertake any other duties consistent with the grade and responsibilities of the post.

Skills and Qualifications

Essential Skills

• Qualifications and Attainments:
• Minimum of 5 GCSEs (or equivalent), including English Language and Mathematics at Grade C/Level 4 or above.
• Experience and Knowledge:
• Experience supervising young people in a structured environment.
• Experience undertaking administrative duties within an office environment.
• Experience maintaining accurate records and filing systems.
• Experience using Microsoft Office applications, particularly Word, Excel and Outlook.
• Skills and Abilities:
• Organisational skills.
• Ability to supervise groups of students effectively.
• Verbal and written communication skills.
• Good numerical and data handling skills.
• Strong ICT skills with proficiency in Microsoft Office applications.
• Ability to prioritise workload and meet deadlines.
• Ability to work independently and as part of a team.
• Ability to exercise discretion and maintain confidentiality.
• Ability to analyse information and identify issues requiring escalation.
• Personal Qualities:
• Able to demonstrate a professional and approachable manner.
• High standards of accuracy and attention to detail.
• Flexible and adaptable approach to work.
• Commitment to safeguarding and promoting the welfare of children and young people.
• Ability to build positive working relationships.
• Willingness to undertake training and professional development.

Desirable Skills

• Qualifications and Attainments:
• Recognised qualification in Business Administration or related field.
• Health and Safety qualification (e.g. IOSH Working Safely).
• Experience and Knowledge:
• Experience working within a school or educational setting.
• Experience of facilities, maintenance or premises administration.
• Experience supporting compliance, audit or governance processes
• Experience using SIMS or other Management Information Systems.
• Skills and Abilities:
• Advanced Excel skills.
• Experience producing management information reports.
• Experience analysing compliance or operational data.

Further Information

Location: Thornhill College, Culmore Road, Derry/Londonderry. Salary: £29,071 - £30,515 per annum (SCP11-14) full time equivalent. Pro rata applicable. Please click Apply Direct and navigate to the Vacancies section. Please access Application Pack to include job advert, application form/monitoring form, job description, person specification, school aims and notes and guidance. This post is permanent/term-time/part-time (3dpw, Mon-Wed, 9.00am - 3.45pm) Completed application form and monitoring form to be returned electronically to: thornhillposts144@c2ken.net before the closing deadline at 12 noon on Thursday 26 November 2026. Rate of Pay stated above is for full time equivalent therefore pro rata applies. Hourly rate provided in job description. Application pack available on school website.